Meeting Cost Calculator
Calculate how much your meetings really cost and make better decisions about when to meet
Calculate Meeting Cost
How many people attend the meeting
Average cost per hour per attendee
In minutes
Times per year (for recurring meetings)
About Meeting Costs
Meetings have hidden costs. This calculator reveals the true expense of gathering your team, helping you decide if a meeting is worth it or if an email would suffice.
Enter meeting details to calculate cost
How to Run Better Meetings
Best practices for reducing meeting costs and improving productivity:
Always Set an Agenda
Define clear objectives and topics before the meeting. Share the agenda in advance so attendees can prepare and meetings stay focused.
Invite Only Necessary People
Each additional attendee multiplies cost. Only invite people who truly need to participate or make decisions. Send notes to others.
Start and End on Time
Starting 5 minutes late wastes 5 minutes × number of attendees. Respect everyone's time by starting promptly and ending when scheduled.
Consider Alternatives
Ask: could this be an email, Slack message, or async update instead? Reserve meetings for collaboration, decisions, and discussions that benefit from real-time interaction.
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